PowerPoint Makes You Dumb 450
jpatokal writes "The New York Times confirms what we've suspected all along: PowerPoint makes you dumb. In a new essay, information theorist Edward Tufte outlines why PowerPoint 'forces people to mutilate data beyond comprehension.' The Columbia Accident Investigation Board at NASA agrees, noting that the slides produced by engineers to report on the wing damage were so confusing that 'a senior manager might read this PowerPoint slide and not realize that it addresses a life-threatening situation.'" Tufte's essay (and the shuttle/PowerPoint critique) has been available for sale since earlier this year, but the NYT article gives a greater sampling of its content than Tufte's website does.
Impress (Score:5, Insightful)
Re:Impress (Score:5, Funny)
You also have to spell correctly if you cant use the spell checker, you need to make coherent sentences, and actually possess some sort of writing skill to make people understand what you are saying!
Oh, the humanity!
good point (Score:5, Interesting)
I think it's true that PowerPoint makes some forms (e.g., bulleted lists) easier than others (e.g., detailed blueprints), and that has an effect on the substance. You're more likely to come up with substance that fits easily into the form you imagine presenting in, and you're likely to imagine presenting in the form that's easiest to produce in your "presentation" software.
This is how the design of PowerPoint really does impact the actual substance of the message.
That being said, though, I think it's silly to put most of the blame on PowerPoint. I've made a lot of presentations to top execs in many industries in many countries over many years.
Since long before PowerPoint existed, I've noticed that top execs *demand* presentations in the form made easiest by PP. Their days are a non-stop parade of presentations designed to sell them on one idea after another. They want the minimum information necessary for them to be able to make what they (and NOT the presenters) consider a sufficiently well-informed decision to either take a next step or kill the project immediately. Once they feel they they have the info to make that decision, they'll stop your presentation in mid-slide, and you're done, so you'd better get your best ideas into the first two or three slides.
This is NOT the way scientists should make their presentations or decisions, and Tufte's work primarily focuses on presenting scientific information.
The blame then should not be on PP so much as on those who PP as the medium for all types of presentations. Unfortunately, the mechanics of putting information in front of a live audience are demanding, so the conveniences of PowerPoint make it seductive.
Of course, it's seductive to blame various bogeymen, such as MS, for all of the world's problems, too. That's another form of "dumbing down" an analysis.
Re:Not exactly (Score:3, Insightful)
Easily takes the cake as one the most nonsensical posts I've read in Slashdot. The "ruleset" makes you dumb? HUH?
But then I saw your sig and it all made sense.
Re:Not exactly (Score:4, Insightful)
Re:Not exactly (Score:4, Insightful)
On a side note, if you read Tufte's book then you wouldn't let a software tool get in the way of your ability to communicate information.
On a second side note, your comment was really a troll.
Re:Not exactly (Score:3, Funny)
Re:Not exactly (Score:4, Interesting)
Re:Not exactly (Score:3, Insightful)
But the whole idea behind a presentation is to TALK! Use words to describe the topic. And if you need a graph that is to detail to show up clearly on the projector, then print it out and hand it out.
Thank you. That is dead right.
Nope, that's dead wrong. Tufte is an academic researcher and author. As such he comes from a school of thought that values formal papers and verbatim recitations of them, with active Q&A. In other words, pre-planned well-written presentations - the antithesis of PowerPoin
Re:Impress (Score:5, Insightful)
Of course this isn't Microsoft's fault. Nor Open-Office. This is the fault of people who decide to start using new technology (or new at the time) without really thinking if it helps or hinders the information being presented. And for years I was one of those people.
It's not software (Score:5, Insightful)
It's a people problem. I do and watch scientific presentations as a part of my job and I am constantly appalled at the low quality of presentations.
There are few simple rules on how to make a good presentation: 1) Use a projector - stop using transparencies, 2) avoid text on your slides at all costs 3) use plenty of full colour figures and simple animation but don't overdo it and 4) rehearse your presentation so that you know it by heart - nothing irritates me as much as someone who just reads his slides to the audience.
Re:It's not software (Score:5, Interesting)
It's a people problem.
Yes, and it was a "people problem" when ATM's used to pay out the cash before returning your card and people kept laving their cards behind. But sometimes you need to change your software to allow for the "people problems".
TWW
Re:It's not software (Score:5, Insightful)
Well...since everyone is well aware that ninety-eight percent of all meetings/presentations are either useless or downright counterproductive, perhaps we should ditch the lot of it. Such losses as would be incurred by the deletion of the two percent of productive meetings/presentations would be far more than offset by the gains of not having to countenance the rest of it.
I suppose if you MUST deal in pretty pictures and a bit of text, a printed handout that people could follow along with should do nicely. Hell, they might even be able to go back and refer to some of the material later on and even (gasp) take notes upon it!
This eventuality, of course, stands no chance of ever taking place in the world of wingtip shoes, horrid ties, and all the rest of the Form Over Function world of grown-up weenies and their damnable inclinations to impress with mere looks as opposed to actual substance. Sigh.
Re:It's not software (Score:3, Interesting)
Staff meetings and status updates may be mostly useless, but the presentations at technical conferences are VERY productive "meetings" where PowerPoint is frequently used, and they aren't just put on for the benifit of the wingtip shoe crowd.
Re:It's not software (Score:4, Interesting)
Some things that I have found to be effective over time have been whiteboard/flipcharts and handouts. On a whiteboard, I feel I'm much better equiped to handle the ad-hoc question, or explain a concept more fully. Too many presenters paint themselves into the slideware corner, by not having any other visual aids. The best lecturers I had at University used the whiteboard as much as the overheads/PPT slides. The other thing I do when giving a presentation, particularly if it's rather dense, is to provide a handout, either in the form of a white paper or a summary of the presentation with the speakers notes. In fact, most of my presentations are actually a summary of the technical paper I wrote in the first place. A PDF or printed copy is much easier for the audience to digest later, when they've forgotten everything I just talked about
All of that said, I have major issues with PPT on a usability and document portability front. A lot of Tufte's ideas are valid in my view and at least some of them I hope to incorporate into my work...
Re:It's not software (Score:5, Interesting)
I tend to use HTML, with big centred titles, and use one of my desktop backgrounds to add some style. It fits easily on a disk, it's easy to add graphics, you've got a full-screen mode on every browser, and when you're done, it can go on a website without making you look like an idiot who uses 150KB graphics to display 10 words.
One thing I notice about lecturers (who actually need to convey information in their slides) is that they tend to use the rolls of acetate, and have "slides" that are several metres long, scrolling down all the time to reveal new information while leaving the last few lines visible for anyone taking notes. You can't do this in Impress, but it's easy enough if you're using HTML.
Re:It's not software (Score:3, Insightful)
And, most important, the web pages can contain hyperlinks. Then those who want just the idiot level can look at the main pages, while those who want actual information can start clicking and get all the detailed pages that you have included to support your top-level pages.
And, of course, the prese
Re:It's not software (Score:5, Insightful)
In the dark days before laser printers, we usually used a pencil. Draw your picture, xerox it onto a transparancy, and you're all set. (In the darker days befor cheap xerox machines, my school teachers used to do the same thing with special transparancies that worked in those purple mimeograph machines.)
As for text, that was often jotted on a blank transparancy or a chalkboard in the form of notes during the presentation itself.
It may be hard to believe, but that system worked just fine. The only reason you need powerpoint today is that everyone else uses it, and you wouldn't look cool enough if you used hand-drawn diagrams.
Re:It's not software (Score:5, Insightful)
Add to that;
5) only add major points on your slides, but don't forget to include a full text in the "notes" section, and make sure that if you distribute the presentation electronically it displays notes by default.
6) the presentation is not your report; distribute a separate, full-text, full-detail report. You can refer to this report for answering any intricate questions the audience might have.
7) if you're giving a presentation in a language that is not your, or the audiences, mothertongue (such as; jargonese), make sure that complicated or hard-to-pronounce words appear on the slides, and are referred to in the spoken part of the presentation in multiple ways (i.e. synonyms, explanations).
8) colors should work in black and white as well, for print-outs and crappy projectors.
9) the last slide WILL include your e-mail and web address.
10) the audience is NOT wearing any clothes.
that's all I can think of right now..
Re:It's not software (Score:4, Informative)
Jedidiah.
Re:It's not software (Score:5, Interesting)
I beg to differ. Do NOT learn your presentation by heart. Make sure you understand the subject. Make sure you know it thoroughly. If your slides are good, just interact with them. Show your audience what you're saying (many people like to SEE it). Short strong words are (imho) necessary on a presentation for the audience to keep focus)
There is nothing more boring then a presentation where somebody just rattles on about a subject. PLUS when you are asked a question, you often forget what you were saying. You loose track of your text like that.
If you have no clue what you are saying, then learn it by heart and watch your audience fall asleep.
Re:It's not software (Score:4, Interesting)
The best recent example I can think of was a guy from NetAPP who basically didn't have anything prepared and just stood up and talked for 45 minutes. That sounds boring on the face of it, but I came away knowing a lot more about their technology than before and actually enjoyed listening to him. He clearly knew what he was talking about and this came across in how passionate he was when speaking about it.
Re:It's not software (Score:2, Insightful)
True, but admit that often the manager gives the presentation instead off the person most suited for the job. Presentations often have a PR-function too.
As I also said, the most important factor is to know what you are talking about, the slides offer a means of help for yourself and for the audience. When you said "learning by heart" I tought you meant that you should just say what yo
Re:English speakers (Score:3, Funny)
Re:English speakers (Score:5, Funny)
That's very good advice.
Er... sorry, I shouldn't have used "advice" (via French from Latin "ad visere")... let's rephrase that to "your words are wise." Whoops, I said "rephrase" (re + phrase, via Latin from Greek "phrasis"), that should be "let's use a different word". Oh, but "different" is from Latin "differre". An alternative... nope, Latin again... aha, I think "another" is okay. "Let's use another word".
Damn, this is difficul-- um, hard, isn't it? Blast, I forgot, "damn" is from Latin too!
By the way, I would like to draw attentio-- sorry, to point out that your use of the word "vocabulary" is not a good choice. The Anglo-Saxon term is "word-hoard", which I think you'll agree[1] is much clearer[2].
[1] Agree: from Old French "agreer"
[2] Clear: from Latin "clarus" via Old French "cler".
Re:It's not software (Score:2)
Some things you can handle with diagrams and illustrations, sure. Some things are worse than useless presented diagramattically. At which point you need to explain what you're talking about using plain, simple English as a series of points.
Try and do all PowerPoint presentations with graphics explaining every slide and you'll have confused delegates.
Re:It's not software (Score:3, Insightful)
Text can be good, though, because:
1) Your audience don't have to remember everything that you say. If you're getting complex points across, leaving something on screen that gives people the headline to what you're actually saying helps them remember it.
2) Some points can't be usefully conveyed graphically. By putting headlines on the screen while you explain the points in detail, you give the audience something relevant to watch rather than leaving up the last pictu
Re:It's not software (Score:4, Insightful)
Any graphics that require interpretation will basically lose the audience, as the vast majority of people will tune you out and interpret it themselves. I've seen this in action at quite a few presentations.
Your points seem to propose a technique of "presenting to people who don't really care", and my experience is that such people don't really care regardless of how "jazzed up" your presentation is. If people care they're really there to listen and absorb a lecture of sorts, and the presentation is just something to point your eyes at rather than staring at the presenter, or as a medium to present data that's best formed as graphics, which is a subset.
Having said all of that, I have two pieces of advice for powerpoint presentations-
1) Never provide a hand-out of the presentation -- this is a way for people to escape your presentation and they'll just skim ahead, making presumptions about everything you're going to say, and then ignore the rest.
2) This is totally contrary to the whole subject of this article, but I truly believe that a presentation is a multimedia display, and in no way should the presentation have to hold up on its own -- i.e. If people weren't there, they shouldn't expect the same absorption or understanding skimming the presentation without the supporting presenter (unless you provide a full video recording of the presentation when you distribute it). Many people propose that presentations have to be fully self-supporting and that is just wrong.
You describing the problem, not the solution (Score:5, Insightful)
Such presentations are very simular to TV news. If you ask people after watching a TV news broadcast, they in general answer that they feel informed. But if you ask them about what was in the newscast, they remember very little.
PowerPoint presentations have the same effect, they give the subjective impression of being informative, but the audience learn very little from them.
Your advice are fine if you want to be popular. If you'd rather want to be informative, here are some better advice:
- Blackboards rule, if have the skills. But they require a lot of the teacher in organization talent, multitasking, and handwriting. For most people, transparents are better. Handwritten is best, if you can write so everybody can read it.
- The basis should be the oral presentation, the slides should support it by providing structure. This mean they should be mostly text, but not much. A good slide has 5 plus/minus 2 bullets (yes, it is cliche, but it works), each containing 1-3 words highliting a point in your presentation. Never complete sentenses, they are an aid to your oral presentation, not a replacement for it. Using handwritting helps avoid overloading the slides.
- A bit of carfully chosen color is fine. Avoid animations at all cost. Some topics will need diagrams, but remember, you can not actually present raw data in this form, only the conclusions and highlights. Keep the diagrams few, and if you have any drwaing skills, prefer handdrawn diagrams.
- You will obviously need to know what information you want to get across, and you should attempt the presentation at least once. But do not learn it by rote, unless you are an actor or other professional. For most people, a bit of improvision on the spot makes the presentation feel more alive to the audience.
Of course, if your job depends on a positive evaluation from the audience, or you are doing this as part of an entertainment gig, follow the other guys advice. The audience will feel entertained, and give you high marks (or suggest friend to hire you). My advice only pertain to the, perhaps rare, case when you have some information it is important to you to deliver to your audience.Readability Analysis Tools for Slides (Score:3, Insightful)
I see the scoring system as checking the following 6 dimensions of readability. It should probably score each dimensi
Great Troll. (Score:4, Insightful)
stop using transparencies,
A perfect Steve Barkto! Blame the user, denigrate the competition and pump up the Microsoft way. The only problem in this instance is that you inadvertenly and completely defeat yourself.
Transparacy presentations prove that Power Point sucks. Why is it that these problems were not problems with hand made transpariancies? Because there's no mindless rule set restricting the hand of an artist hand painting a transparency. For years, hand made transparencies were a mark of profesionalism. This is why slide making programs were invented. Microsoft's constricting rules, combined with the ease of type setting an image, create bad presentations that look good, the worste possible case. The amazing thing is that Power Point's building process, like most Microsoft junk, has remained exaclty as it was hastily flung together ten years ago. All Microsoft has done is add "features" for onramenting the poorly done job. It is true that effective presentations can be made though Microsoft's tool, it just requires too much effort and that's why it makes you dumb. Microsoft has concentrated on the wrong things and won't be able to make a reasonable tool to compete against free alternatives from Sun, KDE and Gnome, which also can use a fancy and expensive projector.
Re:It's not software (Score:3, Interesting)
powe
Re:It's not software (Score:3, Interesting)
Transparencies are fine. Infact they much easier to read than PP files because the resolution is soooo much higher. Of course you need to switch your style to "Slides" in LaTeX so that it will
1) Use a large font size
2) Use a sans serif like ariel font and NOT a serif font like times
Those rules should be held when using PP too, also
a) use the highest resolution that the projector allows
b) turn the font s
The most important presentation rule: Tell a story (Score:4, Informative)
Your story does not have to be like a novel or anything, but you do want to co-opt the standard story order: Problem, elaboration, solution, resolution (effects of solution). This time-tested structure drives your presentation forward and makes people more likely to want to listen.
The two other presentation orders I see result in flawed presentations, regardless of the other qualities of the presentation. "Random facts in random order", by far the most common, results in an incoherent presentation that leaves the listener to try to pick out the most important facts themselves; perhaps valid in some ways but for the most part that indicates failure on your part.
"Solution first" may seem more appealing then my formulation, but popping the climax right off the bat leaves the rest of the presentation an anti-climax. It's important to explain the problem, so as to motivate the listener to listen.
By the time you get to the solution, significant chunks of your audience should want to hear the solution.
Of course, this only really applies to presentations more then ten minutes or so; shorter then that and it doesn't much matter. That's also why this message is "solution first"... of course, it's also not a presentation, it's online writing, so newspaper rules are in effect, but it's also because you shouldn't need ten minutes to read this post.
Saddam Captured (Score:3, Funny)
Powerpoint at fault, or users? (Score:5, Funny)
Correct me if I'm wrong, but powerpoint doesn't have a wizard that says "it looks like you're trying to insert text saying `life threatening situation' in size 44 text, would you like to Dilbertize this slide?".
just plain silly (Score:5, Interesting)
We have seen so much bullshit in plain text / html /
Please, no more...
Powerpoint Flaws (Score:4, Insightful)
It makes you not think of the content. "Here is plane, with a major design fault" BONG CRASH...laughter, no wonder.
Re:Powerpoint Flaws (Score:5, Funny)
I think you've hit the hammer on the head there.
Think back to when everyone first got homepages. Geocities. iridescent backgrounds, rainbow colours, huge text and animated gifs galore.
Fortunately the anonymity of the internet allowed us to email these people and go "Fuck your page sucks shit! burned my eyes. GAAAAAH".
Can't do that to the boss about his PPT presentation though.
You only need to look at SCO (Score:2, Insightful)
So let's see... (Score:2, Flamebait)
2) David Byrne [wired.com] has been getting his PowerPoint on, to produce art.
3) Therefore, art makes you dumb?
Hmmm... do we also believe guns kill people, not the people pulling the triggers?
Re:So let's see... (Score:5, Funny)
NASA and /. (Score:3, Funny)
If in doubt Blame Microsoft !
(or SCO but that was no option in this case)
PowerPoint Makes You Dumb (Score:2, Insightful)
Who's fault is that?
You can say a lot about the guys at Redmond, but I doubt their PowerPoint team has any rocket scientists associated with them.
*pun intended*
Re:PowerPoint Makes You Dumb (Score:5, Interesting)
The managers who refuse to read any complex printed document and force everyone to try to encapsulate their ideas into a set of slides with as little text as possible?
TWW
Re:PowerPoint Makes You Dumb (Score:4, Insightful)
Whoever picked the managers, and supervised the managers, is as much to blame as the damn foam chunk.
It does not make you dumb. (Score:5, Insightful)
A complicated and information rich report will always have to be read to be understood.
PowerPoint is useful for summarizng data, Assisting a speaker and other helpful functions.
So saying that PowerPoint makes you dumb makes no sense. It's a tool. If you use it in the wrong way then you already are dumb.
Kids can stick screwdrivers into electrical plugs. But do screwdrivers make kids dumb?
Re:It does not make you dumb. (Score:5, Interesting)
Power Point makes you dumb by giving you the illusion of performing a deep, logical analysis of an issue, when in fact all you're doing is presenting it in a very superficial way.
Do blame the messenger (Score:5, Interesting)
It seems the art of delivering a coherent "story" for a message has been lost in this modern day of 10-second soundbites, and flashy presentations, but it's not the medium's fault that the message is confusing, it's the creator of the message.
There are rules for imparting highly-technical information to others who may not be as "up on it" as yourself...
This is hardly an exhaustive list, but I've found them useful guidelines...
Simon.
Comment removed (Score:4, Insightful)
Re:I think they got it backwards (Score:4, Interesting)
Tell me about it. My nephew just finished his highschool finals. Among them was a course entitled "Computer programming and Software Design". Half the damned textbook was how to use MS Office.
Mmmm, favourite text editor - vi, emacs or Word?
Re:I think they got it backwards (Score:3, Insightful)
Which idiot moderated that comment up? Smart people are bored to tears by dumb people. The PP presentation is fully optional.
Re:I think they got it backwards (Score:5, Insightful)
I am one of those educators that does teach PowerPoint. I was forced. I used to teach a Multimedia course that was actually fun. We used Hyperstudio as a base, and I had the time to teach them a little Photoshop, Illustrator, and SoundEdit when they needed those tools to make things better.
Then middle management came along and decreed that Thou Shalt use PowerPoint as it is what the Real World uses. They also decreed that I would integrate presentation topics with the academic teacher's classes to inject a little "reality" into my eighth grader's lives.
Now I have to teach wretched PowerPoint and the presentations generally bore me to tears. Plus with MM looking at me all the time I cannot have any fun anymore with other software. There is no time. Lately I have jazzed it up a lot, and the students have gotten better through the use of note cards, but PP still sucks.
I am trying really hard to drive home the important points of presentations, but stupid things like Word f'n Art get in the way.
Scott
Re:I think they got it backwards (Score:5, Insightful)
I just got finished with a CIS110 class (it has bored me to tears; the lab instructor spent two weeks instructing us on how to copy files and create folders in windows). The only reason I'm taking this class is because it is a prerequisit for high performance computing (which involves clustering *nix boxes and such).
The last unit in the lab section of the course was power point. Our project was to compare the pros and cons of different websites on the same subject, create a power point presentation, and present it to the class. I was appalled at not only how many people had absolutely ugly and overly complicated slides, but also how many people missed the entire point of the presentation - half the class simply did a little this-is-a-little-about-my-subject presentation, citing a few websites on the last slide. Not only that, but several people stood up there, facing the projector's screen, reading word for word the slides they had written.
It is not my conclusion that powerpoint makes people dumb; it is my conclusion that people are dumb, and giving them powerpoint is like giving a blind man paintbrushes or a digital camera.
The dumbness spreads. (Score:5, Funny)
not as slides, mind, but they'd laid out BOOKS in powerpoint. Yes, blue shaded background in landscape mode and all, with large yellow text, they'd write a small booklet in powerpoint and come to us to have it printed in a professional looking booklet.
Of course they didn't want it to look like it did onscreen, they wanted it to look like any other novels.
Upper management were the worst, when they worked on something themselves, and would bring in a
An embedded 72dpi powerpoint image does NOT scale up well at all to an A1 poster.
All other app users, from Quark XPress, pagemaker, acrobat, word, whatever... they knew what to expect and how to (generally) lay out a document, and when we'd have to do adjustments, they'd be relatively minor, but powerpoint people were bottom of the barrel.
Except for the guy who laid out all his print jobs in Frontpage. I think he was on acid.
Re:The dumbness spreads. (Score:5, Funny)
Of course when they throw it up on an LCD projector it's completly illegible. Then it becomes my problem to figure out why the display isn't working.
(Goes back to cleaning gun collection.)
Dangerous grounds... (Score:3, Insightful)
Hey, remember this one? "Guns don't kill people, people do".
Why do people insist on blaming the tool instead of the people who wield them?
Perhaps (and this is where I betray my bias against sales people), it is sales people who started using Powerpoint in simple gloss-over-all-details-in-a-strategy-to-confuse-a
This is the same problem when people start blaming Windows for every little problem, some of which, of course are well deserved, but it merely shifts the blame from proper responsible network/system administration to the product itself.
Or is it that Microsoft is evil because it is hellbent on creating these simpler tools that don't do enough to prevent people from doing stupid things with them? Or is it that because the tools are easy to use it attracts stupid people to use them instead of using another set of tools that are harder to use and therefore requires more thought and effort?
Quite frankly, it's not just Powerpoint, it could have been any other slideshow presentation program. That Powerpoint is the most commonly used slideshow presentation program made by the evil Microsoft makes it an easy target.
If the proper information was not communicated by the slides, maybe, just MAYBE the people who created them are to blame? Maybe?
Did anyone get it? (Score:4, Insightful)
Let's say a presentation was done about shipping lanes in the pacific ocean. There are millions of combinations of potential routes, but all routes are essentially 'dumbed down' to either arrows or circles. The presenter's opinion is the only one that will fit on screen and the presentation must be tailored to whatever conclusion the presenter has made. PowerPoint is the method of getting an audience to agree with obvious solutions - because when you only have a single piece of data on the screen, that is the only conclusion you can make.
I don't think that the method of using a projector and presentations is to blame. I think the problem is we can't fit any real statistics, design or model schematics onto the presentation in a viewable format. What if the web was 320x 240 resolution, with a next button at the bottom of each page?
I think we need to start using UML in presentations. Universal Markup Language is able to model any data or action flow in a way that is readily apparent to most people. There are some specific features that take a bit of training (inheritance or reference) when discussing code, but it is always more comprehensible than one arrow pointing to a box. I may get flamed for the last comment, but realize that I actually mean "you comprehend the data" instead of you "saw a box and remembered it"
I agree. PowerPoint makes us dumb because it disallows independent evaluation, thought, logical processes and retention of information or assessment related data.
Re:Did anyone get it? (Score:4, Insightful)
He ran off to his mother saying "I'm meant to be making a powerpoint presentation, and Dad won't help me", whereupon his mother came and took over - as I stormed out of the room I heard the words "now what font would you like it to be in"
Me, I can't present to an audience without interacting, and I can't interact with Powerpoint/Magicpoint, so while there may be some prepared content on acetate/PP, a board with pens is a must.
Powerpoint/Magicpoint may well be OK for persuasive presentations - e.g. sales pitches - but is a hopeless means of presenting analysis and explanation. If people need to read an article by information theorist Edward Tufte to work this out, we're in trouble.
Duntan
Why "PowerPoint makes you dumb"? (Score:2, Troll)
Regular users and graphics (Score:2, Interesting)
I did PowerPoint and Persuasion presentations for Joint Intelligence for four years, if what I saw on a daily basis there is any indication of the "skill" of the regular user, a lot of people need help!
The average user does not know how to make effective graphics, and even when they are assisted by someone who does, they tend to ignore their advice. some of the bigger mistakes I saw were:
A briefer handed me message traffic and said "make slides of these". I told him he had to summarize the traffic inot
Wha? (Score:5, Insightful)
The key is to have figures. Good figures, not the first piechart you found in Excel. Figures should explain things that'd be difficult to put down in words. If not, key points. Never ever put the full text on the slide. If you're going to send it out, make a PDF of the full text instead. In general, forget animations. Please. Unless it significantly adds to the clarity, not the "I know powerpoint"-l33tness.
The best rule is KISS. Keep It Simple, Stupid. And yes, I've stood in front of a consulting firm and presented our thesis work to them (long story, but kinda cool that the consultants consult us
Kjella
No I don't know what's goin on... (Score:5, Interesting)
But when *I* dare say, that all this blablabla stuff makes me a worse programmer because I don't like these neverending discussions and planning and opportunities to listen to execs who feel good by pulling their latest crap out their asses in front of me, here at slashdot I get modded down as someone who's unable to think/work in groups.
I, personally, think groupwork is a innovation killer because innovation comes from controversial thinking and controversial thinking is discussed (sometimes with the colourful-buzzy-buzz help of Powerpoint) in groups until it's gone(!)
However, I sence that IT is fucked up by to much talk anyways. And I dare say that this blablabla-buzzy-buzz-talk is already influlencing my comments here. Buzz-IT has eaten me and shitten me out several times.
Thank you?
This is totally obvious (Score:2)
Basically, our rule is to use the screen for pictures and images, but not text. If the speaker wants bulleted notes, fine. But the audience has to wat
Slideware bad compared to what ? (Score:5, Insightful)
1) Oral presentations with no slide back-up.
This can only be worse, unless using powerpoint the presenter sees his job as "orally supporting a visual presentation", instead of the other way around. I mean, no matter how bad graphical data is, it must be better than no data at all. Plus having a slide behind the presenter can help one look back at the sequence of thought, and appreciate how many angles were explored.
2) Presentation of a full, dense and well structured textual report.
Such a thing was made to read, and perhaps talked about, not be presented. To use it raw in a public forum would require IMHO that either everyone reads the report before coming in, or that the presenter shows the conclusions and tells everyone "trust me, I have 250 pages of 10-point print to back it up".
Reminds me of the old Churchill saying about Democracy: "Democracy is the worst form of government except for all those others that have been tried."
Re:Slideware bad compared to what ? (Score:3, Interesting)
And you've got the right answer. It's 2. Some things are too complicated to push into a couple of dozen slides. Some things do have to be actually studied before you can make good decisions. You might want to give a half-hour talk to a group to tell them what they have to study and what they have to decide, and Powerpoint or equivalent is a great help to that, but you can't say that keeping the space shuttle in the sky isn't rocket science. You give them maybe twenty p
It's not true (Score:5, Funny)
Part of Whole
Proper Use
Wrapup
I think I've made myself clear.
Re:It's not true (Score:3, Insightful)
Ironically, the satiric slidewarization of Tufte's essay communicates his main points better than the NYT article or other Slashdot posts. Slideware in the generic sense is the problem, not just Microsoft's implementation: low data density, choppy and linear flow, deeply hierarchical structure, data ends up broken up to prevent comparisons and analysis, etc.
I hate most slideware presentations as much as the next guy, but I have seen them done well. If you u
Tufte's money machine (Score:4, Interesting)
Usually, science advances best when information can be exchanged freely. Tufte seems to have forgotten this.
Re: (Score:2)
Gettysburg Address in Powerpoint (Score:4, Funny)
Columbia Accident Investigation Board Report (Score:3, Informative)
For a concise summary see also here [aaronsw.com] ;-)
Asian approaches to Presentations (Score:5, Interesting)
I have made presentations here and there for my Japanese and Korean audiences, and I have often been complimented afterwards on the brevity, clarity, and "to the point" quality of my slides.
I fully agree that presentations should not become policy, nor should they be treated as written documents-- sides are only there to outline and organize a verbal conversation and presentation.
On the other hand, Asians are amazed that I actually prepare 4-5 page (single-spaced) reports to accompany my presentations (I assume because they thought I would try to pack all that text into my presentation and then read it to them).
"Microsoft officials, of course, beg to differ" (Score:2)
Meanwhile, celebratory gunfire is heard from troff and XML-DocBook users the world over! [catb.org]
We call it... (Score:4, Insightful)
Amused at adware .... (Score:3, Funny)
"Microsoft 2003 Powerpoint. New Powerpoint 2003 Helps you create and present presentations. www Office Microsoft com"
Managers make you dumb (Score:5, Insightful)
She: we're going to run the company Christmas party.
Me: OK.
She: And we're all giving Powerpoint presentations during the party.
Me: What!!??
She: You're going to give a presentation on why we're going to take away everyone's Macs and make them use Windows.
Her presentation was truly horrible; she printed out speaker's notes and handed them out in advance, then read the word for word. You could almost hear the snap-crackle-pop of brain cells commiting apoptosis throughout the room. I actually had a pretty good response. I didn't give my presentation out (so that resistance couldn't be prepared) and I worked hard to keep the audience off balance by taking the flow of topics in unexpected directions and driving my point home with humor (home-made and specifically targetted cartoons, ironic examples). Basically, I had to keep them laughing before they could take out their knives and carve me into fish bait.
The main thing I learned from this is that Powerpoint presentations are not dissertations. They really just props that are used in verbal communication.
You have to plan your talk, use the presentation to keep it on track and provide examples to back your talk up. If you have to resort wacky text animations to try to hold people's attention you're lost. I use simple color schemes, usually just black and white, and only ever use two build styles: build point by point and occasionaly appear all at once to vary the pace. In an effective presentation, you must make your audience focus on you, your ideas, your body language, where you want to take them. Trying to understand an effective presentation by looking at the powerpoint is like trying to infer the plot of a Shakespeare play by looking at the scenery.
If you want to create a complete, self contained package of ideas, a slide show is not what you want. You want to create a white paper.
Powerpoint is very useful as an aid; I try to be prepared to give the talk even if the projector is broken. The biggest problem with PowerPoint presentations I see is that people don't use them this way. They try to shoehorn more information into them than can effectively fit. The point at which people's brain cells begin to die is well before the point where you can put enough information into them to persuade or inform them. Used as the primary focus of a presentation, they do make people functionally stupid, by reducing their engagement in the topic, shoving a simplistic representation of reality down their throats.
Of course, for some managers it's an effective crutch. They really have a simplistic view of the world that pretty much is summed up by what you can fit in a Powerpoint presentation. They dress it up with animations and fancy backgrounds. There's also an element of cowardice. Peopel are afraid of public speaking, so they'd rather have their audience looking at the handout or the projection screen than at them. That's why Powerpoints are so boring. An effective public presentation is like a high-wire act. You don't expect the performer to fall, but the possibility keeps your attention riveted.
Re:Managers make you dumb (Score:4, Interesting)
The way she actually put it was "we're going to take away their Macs and make them use PCs". Nobody knew about this scheme in advance, I was going to annonce this for the first time at the Christmas party. Nice Xmas present for that Mac fanatic on your list, eh?
Of course, as a good corporate soldier, I was expected to present this as my idea and pretend I thought it was completely brilliant. She certainly wasn't going to stand up and take the heat for an unpopular decision.
The more I think about it, the more I'm convinced that cowardice, or at least insecurity, is a big part of the mania for PowerPoint and its competitors.
The final straw. Slashdotters are retarded. (Score:2, Insightful)
From all the people who think powerpoint is evil, get a grip. I want to give BRIEFing to people on a topic. Powerpoint does the job admirably since it's easier to use for text than paint-shop.
I can also then send on the Powerpoint slides to people so they have a bite size summary they can double check information on.
Bad workmen blame the tools.
It depends (Score:5, Insightful)
There is one particular jerk (that I can't stand by the way) who insists on doing ALL his presentations on powerpoint, even the 3-minutes summaries. Shitloads of text, colors, graphs, quotes, transitions, etc... At the end of the show, you are still wondering what was the point. (+ his laptop seems to be misconfigured, and each time he has to fight for 10 minutes to get the damn projector to work. Hilarious)
But one of my teachers used only Powerpoint slides, all year long; he couldn't make himself clearer, and those presentations were excellent.
The USER is to blame, not the software. Still, because powerpoint presentations still have the "new-cool-wow-shiny" factor playing in their favor, some teachers are impressed by mediocre presentations, giving marks way above what they should be. ( Why, yes, that's why I'm getting an iBook + Keynote for next year
Re:It depends (Score:3, Interesting)
Over my lifetime I've seen academic presentations move from the blackboard to slides to powerpoint/keynote. The average presentation in the field (a) has no bell and whistles (default background, no special transition effects) and (b) is much more comprehensible than the average blackboard/slide presentation of a few years back.
Powerpoint forces the speaker to decon
What really pisses me off.... (Score:5, Interesting)
What really pisses me of is the fact that obviously the slashdot crowd uses this monopolists brandname as a synonym for Presentation Programm aswell, without even noticing it. Even though people should know that Powerpoint isn't and never was the best presentation programm.
Then again, we ought to remember that in the US comanies can actually lose their exclusive brandname rights when their product has become synonym for the rest of that product class. Wouldn't that be the case with Powerpoint by now? Any details on this law from US citizens?
Re:What really pisses me off.... (Score:3, Interesting)
The reason
Re:What really pisses me off.... (Score:3, Insightful)
Concerning "I hate curved walls
It's
I don't understand this article at all. (Score:3, Funny)
Chicken, or Egg? (Score:5, Insightful)
Is it that PowerPoint makes us stupid, or that only the stupid use PowerPoint?
The answer, as usual, lies between - - it's that the tool provides an outlet for the stupidity that lies within us all.
Some of us, aware that we live in a Dilbertesque world, shake our heads sadly at the spectacle of a comrade droning through the narration of their cookie-cutter presentation, hunched over their laptop in the back corner of the room while the rest of us try valiantly to stay awake in the dimly lit conference room. After it's over, a still-conscious VP nudges the CEO to let him know that it's time to move to the next agenda item. The CEO nods, says "thank-you for that, uh, insightful look at blah-blah-blah," and the presenter wonders whether she's on step closer to the executive suite.
Yeah, I have his pamphlet on my desk... (Score:3, Insightful)
Regardless of how much information you construct in your charts, displaying it on a XGA (1024x768) projector will ruin it. Don't blame the medium for the faults that really should be blamed on the information gatherer / analyzer / organizer.
If you print out those presentations at 300DPI, then you can fit a lot of information on them. Somehow, people always forget that bulleted slides used to come with handouts chock full of the data the slides referred to.
As for the Columbia tradgedy, blaming the death of our nation's explorers on software to produces presentations instead of the incompetance of the people using it to perform their job is irresponsible. If those engineers couldn't communicate, NASA should have spent the money required to train them better.
Tufte has his own reasons for publishing his material. He believes that there is an optimal way to organize data. You can follow his methods without burning PowerPoint... You just have to organize what you are presenting, and determine how to best present it before you even launch PowerPoint.
It never ceases to amaze me how much time it saves to take a few sheets of paper and a pencil and work out what the important message you are trying to deliver is before you write your presentation to deliver it. Just like with writing software, planning is the most time-saving step.
It helps to know where you are going before you get on the highway.
My Presentation (Score:3, Funny)
Bad Presenters Use Powerpoint (Score:5, Insightful)
Consider a news article that has a few accompanying images or a chart. The visuals are a very small part, perhaps 5%. The text contains the information.
Steve Jobs is an excellent of a presenter who knows that the slide show is just the show behind him. He will put up a slide with a single word on it, and then speak about that for five minutes. The slideshow isn't the important thing, it's a very minor component. Or, consider Jack Ryan's presentation in Hunt for Red October.
"A picture is worth a thousand words" should be understood as 'A picture needs a thousand words.'
Unfortunately, too many presenters have gotten it backwards. They try to put all their ideas on screen, relying on the visuals to speak for them. And then they learn that they have to reduce the information on-screen (word-wise at least), but they don't learn to shift the extracted information to their mouth (or accompanying texts).
they're called "talks" and "speakers" for a reason (Score:5, Insightful)
The purpose of the bullet items is to serve as a rough roadmap for the listener and to help the speaker not lose his thread; it is not to let the listener read what the speaker is saying anyway. And, of course, presentations don't just consist of bullet items, they also contain graphs, diagrams, and photos.
Yes, strange as that may seem, you are supposed to listen during a presentation. In fact, if you listen carefully and the talk is at all reasonable, you should be able to ignore the bullet items altogether. But if you doze off for a moment, then the bullet items will help you orient yourself again.
Frankly, I think this beats the alternative of the traditional presentation, which would have someone stand at a podium with no visual aids and reading from a prepared manuscript.
Academic Uses of PowerPoint (Score:5, Insightful)
What is the alternative to PowerPoint (or other slide-show programs) in academia? Hmmm... I remember chalkboard lectures that were hard to read (and I know my handwriting is awful) and often a confusing mess of arrows, half-erased comments, and lists without bullet points to mazke it clear when each item begins. Then there was the time involved in writing the material on the chalkboard/whiteboard and the annoying frequency with with the lecturer (myself included) would talk while writing, thus addressing his/her comments to the board instead of the class.
Then there were overheads. These lost the spontaneity of chalkboard comments, but dramatically improved legibility. Unfortunately, they were also (usually) monochrome -- even when I printed color overheads, I had to be careful since I was paying for my own color ink. Moreover, they lost the ability to change a diagram easily, adding and removing elements to illustrate one's point. Finally, they made it difficult to integrate video or animation, since the overhead projector was likely to be in the way of the film projector or TV.
Enter PowerPoint. Now I have the ability to include video, so when I talk about patterns of voting, I can play campaign commercials that sought to appeal to particular blocs of voters. Saying the economy matters is one thing. Putting up a graph comparing economic performance to vote share in elections is better (but can be confusing without color). Doing both and then watching Reagan's Morning in America [ammi.org] ads is best. Powerpoint makes it simpler (though not exactly easy, given its hostility to non-Microsoft video formats) to do this sort of thing.
I disagree with many suggestions made by other comments. My advice:
1. Use color, but try to use style as well and don't rely on red/green differences. Remember, 10% of males in your audience are color-blind.
2. Use text, but not more than six or seven words per subpoint. This is enough to communicate just about any conclusion, and then further subpoints can walk through each element of your argument if needed.
3. Never use anything less than 14 points, preferably at least 18. People in the back of the room and people with less-than-perfect vision need to be able to see.
4. DO NOT MEMORIZE YOUR TALK! I coached speech and debate for years, and while the formal memorized speech has its place, that place is almost never in the type of presentation where you'll be using PowerPoint. Practice your speech until you have an extemporaneous but fairly efficient style.
5. Writing your points is the easy part. Decorating then with visual geegaws is only moderately more taxing. The really hard part is coming up with a real-world example of what your talking about. Once you have the example, use PowerPoint to communicate it with some amount of pizazz. After all, you don't need your audience to remember the particulars of the example (so little text is neeeded); rather, you want them to understand the meaning of whatever point they just wrote down. This is the place for audiovisual dazzle, not your main points...
6. Don't let the flash distract from your points. The key is to follow rule # 5 for examples, but to keep the points themselves distinct and consistent. Don't mix the visual style with which you present text. Don't use distracting animation for anything you want the audience to copy down.
7. Get to the room early and TEST YOUR PRESENTATION on the available equipment. Perhaps the fonts and software on the presentation machine are different from your own. Perhaps the equipment isn't working (see # 8). Perhaps the resolution of the scre
The problem is information dissemination... (Score:5, Insightful)
I have taken several presentation classes, and agree wholeheartedly with much of the advice given by the other posters: structure your information logically, use graphics whenever possible, limit the number of words per page, and avoid distracting graphical gimmicks. When you follow those guidelines and spend the time practicing your verbal style, you get good results giving your talk to the audience. However, the real problem lies with how PowerPoint is actually used in business -- namely, as a form of documentation, not merely as a visual aid.
As a case in point, I recently had to give a technical brief at the end of a program to the customer and my management. The problem was that although several members of senior management considered the briefing important enough to ask to be invited...none of them actually showed up! Of course, they wanted a copy of the presentation so they could read it at a later point. If I had constructed the presentation according to the guidelines mentioned above -- minimal text, etc. -- they would have gotten almost no information from it at all. So, anticipating this outcome, I did my best to use as many graphics as I could, but also included enough short statements so that someone could follow the outline of the talk I actually gave that day.
Personally, I think this situation is endemic in engineering. I have seen presentations circulated for years because they contained information which was never documented anywhere else. Although it would be far preferable to construct proper notes or white papers to go along with every presentation, I don't know of any managers who are willing to spend the extra money on putting together those artifacts -- or, for that matter, any engineers who have the spare time to craft them on their own. The best solution would be to record and archive the actual talk itself and pass those files around instead of the slides...but I think we have a long way to go before the verbal content is seen as the truly important element in a presentation, as it ought to be.
The solution: "The Bill Joy Font" (Score:5, Interesting)
Scott McNealy's Take on Power Point [tinyurl.com] (it is a PDF document)
Powerpoint at schools (Score:3, Interesting)
Most of the time, people spend thier entire class period copying down everything on the screen, and don't pay any attention to what the instructor is saying. They have a bunch of disconnected facts to read later, but no context.
In classes where the instructor chooses not to use Powerpoints, fellow students are constantly complaining that they don't know what to write. Their ability to learn by listening is shot.
I disagree, but still hate Powerpoint. (Score:5, Insightful)
Laziness is the real problem with Powerpoint. Any idiot can toss a presentation together in five minutes, add in a nice theme, and then spend another ten minutes on effects.
Worst of all is that some colleges are now implementing department-wide Powerpoint slides to go with lectures instead of letting professors just handle it themselves. I was in a programming class that started off really well, because the projector was broken and the professor used the blackboard. A month in the projector got fixed and the slides went up, within two weeks half the class dropped.
Wrong direction (Score:5, Insightful)
The bullet list is a good way to summarize and highlight data. The problem is that people have become used to putting ALL of the data into bullet lists. This leads to arbitrarily cutting statements short, or leaving them out entirely, to fit into the format and space that Powerpoint provides.
This is why Powerpoint makes you dumb.
It also seems to make the people looking at them dumb. I know that I sometimes come out of meetings feeling dumber for the experience.
Tufte is focused very much on data density. I was at the presentation last week and noticed that many people there are webdesigners. The point that Tufte is really trying to make is often lost: that higher density media - like paper! - is better at presenting data than a computer screen or Powerpoint slide.
At the risk of being modded down... (Score:4, Insightful)
I guess what I'm trying to say is, the problem is not with PowerPoint -- it's with the people who use it. It would be tempting to say, "See, M$ makes you dumb, use OpenOffice", but in this case, the Evil Empire (tm) is not to blame.
Re:n-e-w-s ? (Score:5, Informative)
Don't go too far down the 'text is all you need route.' Nothing but text is a great way to hide information. Presenting data in graphs is an aid to understanding, but those graphics need to be well-designed, information rich, non-manipulative and visually enlightening. For example, compare a table of numbers showing GDP for 100 years to a line graph with the numbers in a table beneath - the numbers specify, but the line illuminates the pattern.
Graphs aren't the problem, bad information design is. Powerpoint doesn't help with design. It does help add clutter, however.
Re:n-e-w-s ? (Score:3, Insightful)
mmmKay, so I just finished making 24-hour emergency patient's overviews in graph AND tabular, for a LOT of critical parameters (or so I'm told, I'm no doctor
It takes 1 landscape A4 to put these in tab, but that A4 would be filled from its left top to its right bottom with numbers, numbers, numbers.
It takes 1 1/3 A4 to represent the same info in five large resolution, highly readable graphs. For some reason, people preferred to keep the graph version in, and I know why: peaks can
Re:n-e-w-s ? (Score:5, Interesting)
The most striking thing about this chart is the left 2/3 of the page, which is a 4 x 6 cluster of small pictures. Most of the pictures are graphs, each graph representing measurements of one thing (Na, K, Ca, Lithium, Mood, Psychosis, Temerature, Respirations, etc.). A few of the pictures are small representations of chest x-rays because in this case, the patient had pneumonia. The result is clear information about 24 different items plus clear notes all on a single sheet of paper.
The same information presented in tabular form would be much more difficult to read. Indeed, most of the numbers on a page full of tables wouldn't even be useful... a doc doesn't care what your precise glucose measurements over the last week have been; she wants mainly to know whether they've been high, normal, or low. Tufte's graphs are each labelled at the top with the most recent measurement, but the y-axis is labelled only with ++, +, (normal), -, --.
So the important difference between this chart and a list of tables is that the tables present a lot of data but hides some important information, while the graphical chart presents a lot of information, but hides a lot of unimportant data.